This section explains how facilioo models individuals and organizations via Parties and how they interact with the system through Accounts.
Parties
A Party represents a legal entity in the facilioo system. It can be an individual, a company, or another organization. Each Party has a type that defines its role in the system and determines available functionality and relationships.
| ID | Name | Description |
|---|---|---|
| 2 | PropertyManagementCompany | An organization responsible for managing properties. |
| 3 | PoolManager | A manager role for shared pools of services. |
| 5 | Contractor | A third-party service provider, such as a craftsman or technician. |
| 7 | User | A private individual — usually a tenant, owner, or resident. |
| 11 | Guest | A temporary or limited-access user. |
| 13 | InsuranceBroker | A party acting as an intermediary for insurance services. |
| 14 | Insurer | A party providing insurance policies. |
Accounts
An Account represents a user’s access to the facilioo system. It includes login credentials and permissions, and is always linked to a Party.
Account-to-Party Relationships
Typically, all legal entities (like Property Management Companies, Contractors, etc.) have one Party, and multiple Accounts for each of their employees.
Meanwhile, Users (e.g., tenants, owners) have a 1:1 relationship between Party and Account. Their Party is typically created and associated with the property managing company’s Party.
Unit Contracts
A Unit Contract describes the relationship between a Party of type User and a Unit. This is how facilioo models roles like tenant, owner, or resident, and determines access rights and communication paths within a building. The known types to represent these roles associated with a unit contract are:
| ID | Type Name | Description |
|---|---|---|
| 1 | BoardChairman | Acts as chair of the owner or cooperative board. |
| 2 | BoardMember | Member of the property’s board. |
| 3 | Owner | Legal owner of the unit. |
| 4 | Tenant | Primary leaseholder or renting party. |
| 5 | Subtenant | Person subletting the unit from the primary tenant. |
| 6 | Resident | Occupant of the unit without ownership or tenancy rights. |
| 7 | SpecialOwner | Non-standard ownership case (e.g., partial ownership). |
| 8 | PropertyOwner | General property-level ownership role. |
| 9 | AuthorizedOwnerRecipient | Delegate authorized to receive documents or notices for owner. |
| 10 | AuthorizedTenantRecipient | Delegate authorized to receive documents or notices for tenant. |